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How to Plan a Website Project: What to Get Right Before You Start

Danny Stead

Danny Stead | Designer / Developer

For businesses that rely on their website, getting it right early is essential to avoid not just one bad investment on the build, but ongoing losses from missed opportunities and reputational damage. 

A survey from Liquid Web found:

  • 41% reported damage to brand reputation.
  • 55% said it had caused them to miss growth opportunities.
  •  67% said poor website performance had caused lost revenue.

When a brief is a bunch of assumptions and preferences, the audience is “everyone”, and you’re trying to copy competitors, it’s no wonder so much money gets wasted. 

That’s why Danny Stead, Smith’s Head of Digital, has some strong opinions when it comes to website project planning, as they’re what keep the work working.

Start with purpose, not pages

“Everything starts with purpose,” says Danny. “You need to decide what you want the website to achieve.” 

Before design, before platform, before a word of copy, you need to know what the website is actually for, because that answer shapes every decision after it.

At Smith, that usually means placing the project in one of four categories:

  • Expertise websites. The site educates, nurtures and inspires current and future clients, positioning the business as a subject-matter expert.
  • Lead-generation websites. Built to drive enquiries now, using design and structure to improve conversion, and usually backed by real investment in paid or organic media.
  • Brochure websites. For high-value products and services with long sales cycles, where the job is to build trust and credibility rather than close on the spot.
  • E-commerce websites. Fast and easy to buy from, obviously, but the best ones also lift perceived value, build trust and create a connection that goes beyond the transaction.

The category decides the brief. A lead-generation site and a brochure site can look completely different and both be right, because they’re doing different jobs.

Get the strategy right before the design

We always say “strategy before tactics.” That means knowing who your audience are, what they want, and how your website can deliver. Get the content and messaging right first, then design around it.

Most projects do this backwards. They jump into design and then pour content into whatever shapes the design left behind. 

It works far better the other way round: settle the message, map the pages and structure, then design to fit. You end up with a better user experience, not just a better-looking page, because the design has an actual job to do.

Danny says “A website is never finished.” The best ones are improved and adjusted over time as the business and its market move. Scale and flexibility also need planning from the start. 

Get the sequence right: UX, content, design and tech

Inside a project, the order you do things matters. Here’s what works for us:

  • Start with UX, not visuals. Map the user journey and information structure first, so design has a clear job rather than empty space to fill.
  • Let content shape the design. Not the other way round. Real copy and real assets should inform the layout, not get squeezed in at the end.
  • Treat technical requirements as a foundation. Integrations, hosting and platform choice should be agreed early, because they decide what design and UX are even possible.

Skip that last point and it gets expensive: deciding the platform after the design is signed off is how “small” requests turn into rebuilds.

The mistakes that derail website projects

Most of the damage is done before design starts. The ones Smith sees again and again:

  • Starting with design before strategy. Moving into the look of the site before the purpose, audience and goals are agreed.
  • Putting personal taste above the evidence. Overriding data, insight and experience because someone “just doesn’t like” something.
  • No clear brief. Objectives and scope that haven’t been written down and agreed with every stakeholder before work begins.

There’s a fourth that shows up in almost every delayed project: content that isn’t ready. Designs get finished and then sit for weeks waiting on copy, images and sign-off. Decide who’s producing the content, and by when, before the build starts, not after.

Signs you’ve outgrown your current website

As businesses mature and adapt, they almost always drift away from their website’s original design or positioning. If it is a positioning problem, that points to a rebrand rather than a redesign. Here are a few signs you’re in need of an update.

It no longer reflects what you do

Services, products or positioning have moved on; the website still describes an earlier version of the business.

It looks dated next to competitors

Design, tone and functionality that felt current now make a strong business look behind.

Leads are dropping despite the traffic

If visitor numbers are healthy but enquiries aren’t, the site is failing to turn interest into action.

Planning a website project?

Smith is a web design agency in Leeds that gets the strategy right before the design, so the site you launch is built to do a real job. If you’re weighing up a new website or a redesign, talk to the team about a website built around your goals.

FAQs

What should you do before building a website?

Settle the fundamentals first: what the site is for, who it’s for, the core message, the page structure, and how you’ll measure success. Getting these agreed before design is what keeps a project on time and on budget.

What’s the most common reason website projects fail?

Two things. Starting design before the strategy is agreed, and content not being ready when the build needs it. Both are avoidable with a clear brief and an owner for the content.

How do you choose a web design agency?

Look for one that leads with strategy and is willing to challenge your thinking, rather than the one that simply agrees and quotes the lowest price. A good Leeds web design agency should be a partner after launch, not just up to it.

Is a website ever really finished?

No. Treat it as something that evolves with your business and market. The best-performing sites are improved continually, not rebuilt from scratch every few years.